Effective Date: April 2026

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At Archetype Psychotherapy, we are committed to protecting your privacy and the confidentiality of your personal health information. This Privacy Policy explains how we collect, use, disclose, and protect your information in accordance with the Personal Health Information Protection Act (PHIPA, 2004) and the standards of the College of Registered Psychotherapists of Ontario (CRPO).

 

What Information We Collect

We collect personal health information necessary to provide you with psychotherapy services. This may include:

• Contact information (name, email, phone number)

• Demographic details (age, gender, etc.)

• Reasons for seeking therapy and relevant personal history

• Session notes and other information shared during our work together

 

How We Use Your Information

We use your information only for the purposes of providing therapy, scheduling appointments, communicating with you, billing, and fulfilling our professional and legal obligations.

 

Consent

By booking sessions or engaging in services with us, you consent to the collection, use, and disclosure of your personal health information as described in this policy.

 

Sharing Your Information

We do not sell or rent your personal information. We may share your information only in limited circumstances, such as:

• With your explicit consent

• With other healthcare providers when necessary for your care (with your consent, unless emergency)

• As required or permitted by law (e.g., if there is risk of harm to you or others, or for CRPO audits)

 

Security & Storage

We take reasonable measures to protect your information through secure electronic systems, password protection, and confidentiality practices. Records are kept securely and destroyed according to legal and professional requirements (typically 10 years after the last session, per CRPO guidelines).

 

Your Rights

You have the right to:

• Access your records (with some limited exceptions)

• Request corrections to your information

• Withdraw your consent at any time (subject to legal and professional obligations)

• File a complaint about our privacy practices

 

Cookies & Website

Our website may use basic cookies for functionality and analytics. We do not track or share personal data for marketing purposes.

 

Changes to This Policy

We may update this Privacy Policy from time to time. The most current version will always be posted on our website.

 

Questions or Concerns?

If you have any questions about this Privacy Policy or how we handle your information, please contact me directly:

Keith Soodeen - Registered Psychotherapist (Q)

Archetype Psychotherapy

Email: [your email]

Phone: [your phone]

 

You may also contact the Information and Privacy Commissioner of Ontario or the College of Registered Psychotherapists of Ontario (CRPO) if you have a concern.